Why it exists
No opportunity lost to disorganization
Escola de Pacientes runs several projects at the same time, with students who come and go each semester. Calls for proposals, conference deadlines, and award calls have closing dates. Núcleo EP exists so the group can answer two questions in seconds — the same ones that used to depend on someone remembering.
What is the next step for each project?
Every project prominently shows the one thing that needs to happen next. Anyone arriving mid-semester understands the state of the work without having to ask.
What do I need to deliver, and what is due?
Each member opens the system and sees what is theirs, from what is already overdue to what is still to come — together with the deadlines of academic opportunities open to the group.
What's inside
Seven screens, each answering a different day-to-day question of the group.
My workspace
Everyone's home screen. It gathers a person's tasks in three blocks — overdue, today, and this week and beyond — and the projects they take part in, with the next step for each.
Dashboard
The view of the whole group: four tracking indicators — overdue tasks, due within seven days, projects with no next step, and projects stalled for more than two weeks — and one card per project.
Timeline
Everything with a deadline on a single line, from the nearest due to the furthest. It can be viewed as a list, a drag-and-drop board, a monthly calendar, or a timeline.
Projects
Grouped by status, with those that need attention at the top. Each project has tasks, comments, files, and the history of what has happened.
Administrative panel
For the coordination: workload per member, overdue projects and tasks, tasks without an owner, this week's deadlines, and the group's production indicators.
Members
Who is who in the group: each person's role, whether they are active, and where they are in their academic training — including the count of published articles.
Alerts and search
A bell that calculates deadlines in real time and warns what is coming due, plus a search that opens any project or task from the keyboard.
How the work is organized
The whole system rests on four words. They mean the same thing on every screen — a deliberate decision, so nobody has to translate anything.
Project
Each work front of the group — an article, an educational material, a line of research. Every task belongs to a project; there are no loose tasks.
Task
Anything with a deadline. It gathers, in a single list, the tasks of the projects and the academic opportunities in the calendar — because, for someone who has to deliver, the difference between the two doesn't matter.
Next step
The open task with the shortest deadline in each project. The system works it out on its own, and the coordination can write one by hand when it wants to say something else.
Opportunities calendar
Calls for proposals, awards, conferences, and open calls, entered by hand by the coordination. An opportunity with no defined audience appears for the whole group — nobody finds out after the deadline.
A deadline you can read without relying on color
Each deadline appears at one of five urgency levels, and none is conveyed by color alone: someone who is late reads OVERDUE BY N DAYS, someone due today reads TODAY, and so on. This is an accessibility requirement — the system must work for people who can't tell red from orange — and also one of clarity: a written label leaves no room for interpretation. The system's only animation is on the most urgent level, and it turns itself off for anyone who asks their device for less motion.
Who can access what
Three roles, with different reach. The control is not just visual: the database itself refuses what the person is not allowed to see.
Administrator
Sees and manages everything: projects, calendar, articles, the administrative panel, and the registry of group members.
Supervisor
Sees all projects and creates new ones; edits those they coordinate or supervise and takes care of the opportunities calendar and scientific output.
Member
Sees the projects they take part in and works on them — tasks, comments, and files — plus the calendar of opportunities open to the group.
The path of someone who joins
The group accompanies each student from the day they arrive. The milestone the system celebrates is the first publication — the moment the member begins producing science under their own name.
- Welcome Arrival in the group, with an introduction to the lines of work and ongoing projects.
- Training Training in the scientific method, health education, and the tools the group uses.
- First activity Actually getting into a project, with its own tasks and deadlines.
- First article The first publication. From then on, the member is registered as full in the system.
Access Núcleo EP
The system is for internal use at Escola de Pacientes. If you are a member of the group, log in with the email and password the coordination created for you.
